I want to go Green with my exhibiting program, but Iím not sure where to start. Are there some general guidelines for Greening your exhibit?
The great Green wave has finally made its way to the trade show industry. But with it comes a tsunami of information for exhibitors. To stay out front on this evolving issue, donít get bogged down in the details. Rather, focus on incorporating the following basic principles and practices into your exhibit program.
1. Increase sustainability. Whenever possible select materials that are recycled, reclaimed, or rapidly renewable, such as bamboo or sorghum, and plant fibers such as hemp and jute. Reduce the amount of nonrenewable materials in your exhibit, especially PVC, which is harmful to the environment and to human health. Substitute Forest Stewardship Council- (FSC) certified wood or incorporate recycled metal or plastic.
2. Go through detox. Reduce pollution and health hazards by building exhibits with low- or no-VOC (volatile organic compounds) varnishes, paints, adhesives, and other finishes. Traditional carpeting can be another source of harmful fumes, so consider incorporating nontraditional materials, such as bamboo, seagrass, sisal, cork, marmoleum, or recycled rubber.
3. Donít weight. Reducing the weight of your exhibit, be it via material selection or the use of modular or portable exhibits, can make a big difference in your carbon footprint, as lighter-weight properties require less energy to transport. Also, reduce the amount of printed materials you send to the show to a bare minimum, thus decreasing weight and saving some trees in the process.
4. Eco-accessorize. Make sure your exhibit lighting, signs, giveaways, racks, and accessories promote sustainability, too. Ask your suppliers and vendors for products made of renewable, recyclable, and/or sustainable materials. Energy-efficient LED lights can also reduce power usage by as much as 90 percent.
5. Print less or print Green. Using electronic displays rather than printed material is typically a Greener option, but a certain amount of printing is usually necessary, too. So work with a printer that uses water-based vegetable inks, and when possible, print on the highest percentage of post-consumer-recycled material possible, whether paper, plastic, or fabric.
6. Make it last. Reuse is a key consideration, so build, rent, or buy with durability and multiple uses in mind. Design signs with messages that donít need to be constantly updated, or include signage components that can be switched out for different events.
7. Give your old exhibit a new life. When you no longer have a use for your booth, search out companies in the trade show industry or associations in your local community, such as colleges or high schools, that would be thrilled to repurpose and recycle your old display. Environmentally responsible vendors such as Go Green Displays (www.gogreendisplays.com) will take back their used booths and recycle the components. Nonprofit organizations such as Green Demolitions (www.greendemolitions.org) will pick up appliances, furniture, and luxury booth dťcor to resell or donate for charitable purposes.
8. Encourage social responsibility. Choose your partners and vendors carefully to favor those who use responsible labor practices, have energy- and water-saving programs, and feature waste-reduction and recycling programs in their operations.
9. Localize. To reduce energy-gobbling shipping, buy locally, and if possible, warehouse materials close to most of your show sites. Youíll save a bundle on shipping, and help the local economy to boot.
10. Become carbon neutral. What you canít reduce or eliminate can be offset by purchasing carbon offsets from reliable sources. A directory rating more than 80 offset providers can be found online at www.carboncatalog.com. To offset your shipping (which can account for more than half of an exhibitorís carbon footprint), work with an eco-friendly shipper such as EA Logistics, which offers free carbon offsets to its trade show customers as part of its Delivered GrEAn (www.deliveredgrean.com) program.
When it comes to Green exhibiting, there are no magic answers, as few products or practices can fulfill sustainability requirements on every level. Nevertheless, every little bit helps. So focus on incorporating just one or two of these practices to begin with. Before you know it, youíll be a Green Queen (or King) of trade show exhibiting.
ó Deborah Popely, president, Green Events Source, a division of Green2B/Green2C Marketing, Des Plaines, IL
What exactly are design consultations, and what benefits do they provide?
While requests for proposals (RFPs) are standard practice in the exhibit industry, many firms now start the new-build and/or new-client process with a design consultation, which is simply a meeting between the exhibitor and the exhibit houseís creative team to discuss an upcoming project. What sets this gathering apart from a typical meeting is that the exhibit manager pays for the creative teamís time, and the creative team typically offers up general suggestions and initial design concepts.
The length of a design consultation varies depending on your exhibit strategy and the exhibit houseís policies. However, design consultations are usually an ethical and effective way to get the ball rolling ó especially if youíre considering a new exhibit house ó as nobody, including exhibit designers, wants to offer up his or her creative work for free.
With a design consultation, exhibit designers get paid for their creations, and everyone moves one step closer to a new design without committing time, energy, and money to the RFP process. And if you donít like the direction of the design offered in the consultation, everyone walks away with no strings attached.
The process of each consultation is different, as every exhibit house organizes and tailors its consultations to its strengths and comfort levels. But as an example, hereís how things work at my company, Winntech.
We provide exhibit-design and overall strategy-based consultations, which might include anything from analyzing the marketing strategy to determining how money should be allocated between tactics. For the exhibit-design consultation, we usually schedule a free, 30-minute conference call a few weeks before the consultation to define goals and deliverables. Then we issue homework assignments typically asking the exhibitor to answer several questions regarding goals and strategy, the expected customer experience, etc. That information allows us to create initial design concepts. The exhibitor then takes a few days to complete the homework and return it to our design team. Prior to the consultation, designers create concepts and initial sketches so we can make the most of every minute of the design consultation.
By completing design consultations with multiple design firms, exhibitors can often see multiple design concepts ó and even get a feel for how their personalities mesh with those at each exhibit house ó before making a large investment.
ó Thom Walker, vice president of special projects, Winntech, Kansas City, MO