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Event Specialist - Rockleigh, NJ
Posted 9/6/2019

Crestron is seeking an enthusiastic and highly organized Event Specialist to join our event team. Our ideal candidate can provide outstanding customer service and help organize memorable events that meet the intended goals and expectations both creatively and consistently. Our events include, but are not limited to large scale conferences, customer receptions, sales and business meetings. They must be able to work well within time limits to plan, resource, and oversee the events. Excellent people skills are a must and the abilities to multitask and prioritize are essential.

Visit us at Crestron.com rdmitriev@crestron.com
Trade Show Manager - 4 month contract, 20 hours a week
Posted 8/28/2019

Exabeam is the Smarter SIEM™ company. We empower enterprises to detect, investigate and respond to cyberattacks more efficiently so their security operations and insider threat teams can work smarter. Security organizations no longer have to live with excessive logging fees, missed distributed attacks and unknown threats, or manual investigations and remediation. With the Exabeam Security Management Platform, analysts can collect unlimited log data, use behavioral analytics to detect attacks, and automate incident response, both on-premises or in the cloud.

Our office is located in San Mateo, CA, but will entertain remote employees with the right qualifications. The rate is $60 an hour.

The ideal candidate possesses 3-5 years of project management experience in the trade show industry, ability to work as a team, the responsibilities of a dedicated project manager as well as the effort needed to seamlessly assist our clients in a successful trade show experience. Job responsibilities include, but not limited to:
• Orchestration of the job from start to finish.
• Produce and submit all show forms and paperwork required for each project; creating deadline lists, ordering show services, submitting speaker information, registering show staff and submitting paperwork required by show management.
• Swag, printing and shipping will be managed by someone else, but will have to coordinate with that person to make sure they have all deadlines and needed information.
• Ensure that all outsourced work is monitored and adhered to the project deadline.
• Coordinate/communicate with the team on the show floor & manager at show site.
• Ability to coordinate, interact and/or direct field labor, subcontractors, vendors and clients;
• Communicate any critical issues and/or concerns with all internal departments to ensure the project keeps moving in a forward direction and that deadlines are met;
• Manage cost to revenue ratios to achieve financial goals while working with multiple vendors, approving and submitting invoices to Accounts Payable;
• Create and regularly maintain all project management databases and monitoring inventories accuracy;
• Applicants must be able to handle the pressure of a very fast paced environment while dealing with multiple personalities.

Preferred Skills:
• Relevant Bachelor’s degree, or equivalent, combination of education and experience; CTSM education a plus.
• International trade show experience a plus.
• Proficiency in Excel, Microsoft Outlook, Google docs and experience with project management programs.
• Proactive approach managing and executing projects.
• Ability to adapt to a changing environment and handle multiple priorities.
• Excellent writing and analytical skills.
• Seasoned customer service skills. chel@exabeam.com
Posted 8/2/2019

We’re looking for two experienced and energetic Event Marketing professionals to join a very busy, high performing team. This is a dynamic opportunity for a seasoned professional with a proven history of success in executing customer facing trade show and event-marketing programs. This position is hands-on in the day-to-day execution of all aspects of trade show planning, budgeting, execution and vendor management. This individual will act as project manager, overseeing multiple deliverables and ensuring that internal and external team members are on track and on task. This is a full-time contract position located in the Dallas area that will start immediately and could become permanent for the right candidate.

• Coordinate and oversee specific phases of a wide scope of event-related tasks - including general and educational session production, exhibit design/functional layout, logistics such as registration and rooming list management, budget management. Event management with specific execution of deliverables consisting of program collateral, signage, promotional items and internal communications.
• Responsible for planning and executing all aspects of trade show operations including facilitating set-up, coordinating logistics, and dismantling post-event.
• Manage multiple complex timetables successfully in a collaborative, fast-paced environment, tracking progress against plans to identify/track open issues and drive resolutions, and communicate effectively with key stakeholders.
• Coordinate with internal creative to develop and execute messaging and the overall look and feel of the exhibit within brand guidelines.
• Manage external vendors that supplement our resources for events and exhibits.
• This position may require travel typically not more than once per month as needed.

• 5+ years experience executing and managing trade shows and events.
• A polished professional with strong organizational and communication skills (both written and oral) coordinating with various nationwide internal and external teams.
• Exceptional project/program management and interpersonal skills.
• A self-starter with superior organizational skills and attention to detail with strong follow-through and execution skills.
• Ability to juggle multiple projects, deadlines and priorities in a fast-paced environment.
• Must thrive on teamwork, problem solving and overcoming obstacles.
• Proficient or competent in Microsoft Excel. jennifer@afpevents.com
Production Director
Posted 7/10/2019

Aardvark Event Logistics is the undisputed leader in the fast paced experiential marketing industry. We work with the largest brands in the world (and their agencies) and have a unique family culture you won't find anywhere else. We've grown tremendously over the past few years and our future looks even brighter. In fact, we're almost finished building a brand new multi-million dollar headquarters just west of Philly in a town called Conshohocken. Aardvark was one of 38 companies on the Best Places to Work in Events list from 2015-2017.

Aardvark executes hundreds of marketing events across the country each week utilizing a large and diverse set of custom show vehicles, each designed to embody our customer's brand and effectively achieve our customer's objectives. These show vehicles are created by our Production Team which leverages both internal and external resources to design and build beautiful, reliable and cost-effective mobile brand experiences that accomplish our customer's mission.

The primary function of the Director of Production position is to serve as the leader of the production group, acting as a player/coach to evaluate and review the existing production operation and devise a strategic short and long-term recommendations to streamline production to create a highly efficient system and process that yields the best possible quality solution yielding consistent on-time and at or under budget results. Your team is also responsible for designing and managing the process for troubleshooting and engaging appropriate vendor assistance to address mechanical breakdowns that occur on the road. The ideal candidate for this position will come from a similar customized production environment and be able to employ tested systems and processes to streamline and improve delivery timeliness without sacrificing quality in a highly customized production environment.

The Aardvark culture is demanding and performance driven. Our promise to our customers is that we will never ever let them down, and as a result, we're all in and expect you to be. theresa_d@aardvarkmobiletours.com

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